Golden Gate Chapter of the Chief Warrant Officer's Association

PREAMBLE
We the Chief Warrant and Warrant Officers of the U. S. Coast Guard, having derived due and necessary authority from Article 1, Section 3 of the Constitution and Bylaws of the Chief Warrant and Warrant Officer Association of the U. S. Coast Guard, with Headquarters at Washington, D. C., to form a Chapter consistent with the precepts, rules or regulations of the preamble, constitution and bylaws of the aforesaid association, do hereby declare, form and constitute the formation of the Golden Gate Chief Warrant Officers' Association Chapter, hereinafter referred to as the Chapter.

BYLAWS
Article I. ORGANIZATION:
The Chapter formed under the provisions of the foregoing constitution shall be organized as provided hereinafter: (a) The Chapter Headquarters shall be in the greater San Francisco Bay Area, California. (b) The Chapter Officers shall be stationed or located in the immediate vicinity of San Francisco Bay Area, California. (c) The Chapter Officers shall be as follows: 1. President 2. Vice President 3. Secretary 4. Treasurer (d) That no officer shall serve in any one office for a period in excess of two consecutive years. (e) That the term of office shall commence on the first day of July. (f) That installation of officers shall be held in July of each year. (g) That in event of transfer or other form of separation of any officer from the Chapter preventing continuance of duties of his/her office, the Chapter may nominate and elect another member at a regular meeting to serve the remaining portion of the term of office, except for the office of President, in which case the Vice President shall succeed to the Presidency, with full rights and authority of the office, and a Vice President will be elected from among the membership. (h) Active duty members shall serve in office as President, except where the Vice President succeeds the President to serve the remaining portion of office, and then he/she may be a retired Warrant Officer. (i) Chapter Officers will be nominated and elected at a regular meeting. If more than one nomination is made for an office and acceptance is indicated by parties so nominated, then ballots will be sent to all Chapter members for a vote. (j) That the duties of the officers of the Chapter and its functions and procedures shall be parallel to and similar to those laid out in the Bylaws of the parent association. (k) That the primary purpose of the Chapter shall be to provide mentorship and support of all enlisted personnel and junior officers, to encourage camaraderie, raise esprit de corps, and to promote good fellowship and group representation of the National Council, obtaining and disseminating information of vital interest and to assist its membership in any problem presented

Article II. MEMBERSHIP:
The following personnel are eligible for membership: Membership in the Chapter shall be limited to: 1. Members of the Coast Guard Chief Warrant Officer Association in good standing. (a) Chief Warrant and Warrant Officer, either permanent or temporary, and those Chief Warrant and Warrant Officers holding, or subsequently promoted to a higher temporary commission, either active or retired, who are members of the Chief Warrant and Warrant Officers Association. 2. Any retired Warrant Officer of former Warrant Officer, other than those noted in 1. above, who holds Warrant or Commissioned status on the retired list of the U. S. Coast Guard. Personnel in this category shall be denoted as Associated Members. Such Associate members shall be deemed to be members of the Chapter and shall not be eligible for election to office and shall have no voice or vote in matters affecting the Association when under consideration by the Chapter. (a) Retired members of the Coast Guard, who qualify as stated above may have full membership and have voting privileges in the Chapter and may hold office as Vice President or Treasurer. 3. Associate members shall have full voice and vote in matters affecting the Chapter only. (a) Associate members as defined in Article II, section (e) of the CWOA Constitution and Bylaws. 4. Honorary membership – Per Article II Section (d) of the Chief Warrant Officers Association By-Laws.

Article III. DUES:
(a) To be a member in good standing you must pay dues in accordance with the following: Thirty-six dollars ($36.00) per calendar year or three dollars ($3.00) per month. Dues shall be paid by allotment or check. (b) That in the event of delinquency of dues to the Chapter extending for a period of two (2) months, the member shall be advised of his/her delinquency and will no longer be considered a member in good standing with the chapter. (c) That said member may be reinstated by remittance of the delinquent dues. At which time member will be reinstated in good standing with the chapter.

Article IV. EXPENDITURES:
The following procedures are established for expenditures: (a) That where there is a balance on hand of $150.00 or less, the funds shall be used solely for operating expenses, small expenditures may be made for sending flowers in case of death, congratulatory telegrams and other items of similar nature, the cost of which shall not exceed $20.00. (b) That where there is a balance on hand exceeding $150.00, these funds in excess may be used on occasions of functions benefiting members of the Chapter. Funds so expended shall be properly approved at a regular meeting and shall be prudently expended and within reason so as to preclude financial embarrassment of the Chapter. (c) A petty cash fund of $100.00 shall be maintained by the Treasurer for the purpose of any incidental expenditure(s) deemed necessary by the President and/or Vice President, when in an acting status, and shall be presented at the next regularly held meeting. Expenditures of funds over $100.00 will not be made unless approved at a regular meeting. If an emergent situation presents itself, voting may be held by a quorum via email to expedite the approval process. (d) At least once each fiscal year the Chapter may designate one member, in good standing with local and the Association, (not an associate member) to attend a National Council meeting. All expenses necessary to attend will be funded by the Chapter.

Article V. NOMINATIONS AND VOTING:
(a) All voting for Officers of the Chapter will be by open ballot. ((b) All members in good standing will be allowed one (1) vote for each office. (c) Nomination of officers will be made by April 30th each year from the list of members in the Golden Gate Chapter. (d) Voting shall take place at the June regular meeting. Anyone wishing to vote by absentee ballot must contact the President by June 1 to receive ballot. Ballots must be received no later than June 14 to be counted. (e) Officers shall be elected to serve a term of one (1) calendar year.

Article VI. MEETINGS:
(a) Meetings will be held every third Wednesday of each month in the Banners Club on Coast Guard Island , time to be determined. The Secretary shall send notification at least one week prior via email. (b) The Secretary is charged with maintaining minutes of each meeting.

Article VII. CUSTODY OF FUNDS:
(a) That all money, except the petty cash fund, shall be deposited to the credit of the Golden Gate Warrant Officers Chapter at an bona fide bank in the San Francisco Bay area. Withdrawals of which may be made by the Treasurer and only for such proper purposes as covered by these bylaws. (b) That in the absence of the Treasurer, the President of the Chapter shall have the authority to issue checks or make withdrawals of funds for expenditures covered by these bylaws, appropriate arrangements to be made at the bank selected to cover such contingencies at the same time funds are deposited to the credit of the Chapter. (c) Tax Exempt # 37-1498404

Article VIII. QUORUM:
(a) Unless otherwise provided, two (2) members in good standing of the Chapter at any regular or special meeting with one (1) officer shall be considered a quorum. (b) Proposed amendments to these bylaws shall be submitted in writing at a regular meeting of the Chapter. The proposed amendment will be read by the Secretary under the heading of correspondence. After such notice, the proposed amendment shall become part of the bylaws if it is approved by a two-thirds majority at the next regular meeting, a quorum of six (6) members in good standing being present, or it may be approved by a majority of the enrolled membership in good standing of the Chapter by the use of written ballots.

Article IX. OATH OF OFFICE:
(a) The following oath of affirmation shall be administered to all elected Officers by the presiding officer of the Chapter prior to assumption of duty in an elected office, such to be performed in open meeting with a quorum present: “I, (State your name) do solemnly swear (or affirm) that I will faithfully and to the best of my abilities, perform the duties of (President, Vice President, Treasurer, or Secretary) of the Chief Warrant Officers Association Chapter Golden Gate, to which I have been elected, and that I will honestly and loyally serve the best interests of this Chapter”.

Article X. COMMITTEES:
(a) An executive committee shall be organized and may be comprised of all or any of the Chapter officers and the chairperson of any standing committees. (b) Standing committees, at the discretion of the President, may be organized not to exceed the tenure of the President. (c) Chairpersons of all committees, including standing committees, shall be designated by the President, and must be in good standing. (d) The President and Secretary shall be members’ ex-officio of all committees.

Article XI. SPECIAL MEETINGS:
(a) Special meetings of the Chapter shall require due notice thereof, and shall be called only after such has been determined to be warranted in the course of a preceding meeting or by the formal deliberation of the executive committee. (b) Any business transacted in a special meeting shall be subject to rectification at the following regular meeting of the Chapter.

Article XII. RESIGNATION:
(a) A Chapter officer wishing to resign from office shall give notice of his intention in writing to the Secretary, who shall present the resignation at the next regular meeting. This Constitution and Bylaws approved and adopted at the Chief Warrant Officer Association Golden Gate Chapter meeting held on 1 February 1957 at B. O. Q. Bldg. U. S. Coast Guard Base, Government Island, Alameda, California. This Constitution and Bylaws amended and approved by vote of the membership at a regular meeting 15 September 2010.

		PREAMBLE We the Chief Warrant and Warrant Officers of the U. S. Coast Guard, having derived due and necessary authority from Article 1, Section 3 of the Constitution and Bylaws of the Chief Warrant and Warrant Officer Association of the U. S. Coast Guard, with Headquarters at Washington, D. C., to form a Chapter consistent with the precepts, rules or regulations of the preamble, constitution and bylaws of the aforesaid association, do hereby declare, form and constitute the formation of the Golden Gate Chief Warrant Officers' Association Chapter, hereinafter referred to as the Chapter. BYLAWS Article I. ORGANIZATION: The Chapter formed under the provisions of the foregoing constitution shall be organized as provided hereinafter: (a) The Chapter Headquarters shall be in the greater San Francisco Bay Area, California. (b) The Chapter Officers shall be stationed or located in the immediate vicinity of San Francisco Bay Area, California. (c) The Chapter Officers shall be as follows: 1. President 2. Vice President 3. Secretary 4. Treasurer (d) That no officer shall serve in any one office for a period in excess of two consecutive years. (e) That the term of office shall commence on the first day of July. (f) That installation of officers shall be held in July of each year. (g) That in event of transfer or other form of separation of any officer from the Chapter preventing continuance of duties of his/her office, the Chapter may nominate and elect another member at a regular meeting to serve the remaining portion of the term of office, except for the office of President, in which case the Vice President shall succeed to the Presidency, with full rights and authority of the office, and a Vice President will be elected from among the membership. (h) Active duty members shall serve in office as President, except where the Vice President succeeds the President to serve the remaining portion of office, and then he/she may be a retired Warrant Officer. (i) Chapter Officers will be nominated and elected at a regular meeting. If more than one nomination is made for an office and acceptance is indicated by parties so nominated, then ballots will be sent to all Chapter members for a vote. (j) That the duties of the officers of the Chapter and its functions and procedures shall be parallel to and similar to those laid out in the Bylaws of the parent association. (k) That the primary purpose of the Chapter shall be to provide mentorship and support of all enlisted personnel and junior officers, to encourage camaraderie, raise esprit de corps, and to promote good fellowship and group representation of the National Council, obtaining and disseminating information of vital interest and to assist its membership in any problem presented Article II. MEMBERSHIP: The following personnel are eligible for membership: Membership in the Chapter shall be limited to: 1. Members of the Coast Guard Chief Warrant Officer Association in good standing. (a) Chief Warrant and Warrant Officer, either permanent or temporary, and those Chief Warrant and Warrant Officers holding, or subsequently promoted to a higher temporary commission, either active or retired, who are members of the Chief Warrant and Warrant Officers Association. 2. Any retired Warrant Officer of former Warrant Officer, other than those noted in 1. above, who holds Warrant or Commissioned status on the retired list of the U. S. Coast Guard. Personnel in this category shall be denoted as Associated Members. Such Associate members shall be deemed to be members of the Chapter and shall not be eligible for election to office and shall have no voice or vote in matters affecting the Association when under consideration by the Chapter. (a) Retired members of the Coast Guard, who qualify as stated above may have full membership and have voting privileges in the Chapter and may hold office as Vice President or Treasurer. 3. Associate members shall have full voice and vote in matters affecting the Chapter only. (a) Associate members as defined in Article II, section (e) of the CWOA Constitution and Bylaws. 4. Honorary membership – Per Article II Section (d) of the Chief Warrant Officers Association By-Laws. Article III. DUES: (a) To be a member in good standing you must pay dues in accordance with the following: Thirty-six dollars ($36.00) per calendar year or three dollars ($3.00) per month. Dues shall be paid by allotment or check. (b) That in the event of delinquency of dues to the Chapter extending for a period of two (2) months, the member shall be advised of his/her delinquency and will no longer be considered a member in good standing with the chapter. (c) That said member may be reinstated by remittance of the delinquent dues. At which time member will be reinstated in good standing with the chapter. Article IV. EXPENDITURES: The following procedures are established for expenditures: (a) That where there is a balance on hand of $150.00 or less, the funds shall be used solely for operating expenses, small expenditures may be made for sending flowers in case of death, congratulatory telegrams and other items of similar nature, the cost of which shall not exceed $20.00. (b) That where there is a balance on hand exceeding $150.00, these funds in excess may be used on occasions of functions benefiting members of the Chapter. Funds so expended shall be properly approved at a regular meeting and shall be prudently expended and within reason so as to preclude financial embarrassment of the Chapter. (c) A petty cash fund of $100.00 shall be maintained by the Treasurer for the purpose of any incidental expenditure(s) deemed necessary by the President and/or Vice President, when in an acting status, and shall be presented at the next regularly held meeting. Expenditures of funds over $100.00 will not be made unless approved at a regular meeting. If an emergent situation presents itself, voting may be held by a quorum via email to expedite the approval process. (d) At least once each fiscal year the Chapter may designate one member, in good standing with local and the Association, (not an associate member) to attend a National Council meeting. All expenses necessary to attend will be funded by the Chapter. Article V. NOMINATIONS AND VOTING: (a) All voting for Officers of the Chapter will be by open ballot. ((b) All members in good standing will be allowed one (1) vote for each office. (c) Nomination of officers will be made by April 30th each year from the list of members in the Golden Gate Chapter. (d) Voting shall take place at the June regular meeting. Anyone wishing to vote by absentee ballot must contact the President by June 1 to receive ballot. Ballots must be received no later than June 14 to be counted. (e) Officers shall be elected to serve a term of one (1) calendar year. Article VI. MEETINGS: (a) Meetings will be held every third Wednesday of each month in the Banners Club on Coast Guard Island , time to be determined. The Secretary shall send notification at least one week prior via email. (b) The Secretary is charged with maintaining minutes of each meeting. Article VII. CUSTODY OF FUNDS: (a) That all money, except the petty cash fund, shall be deposited to the credit of the Golden Gate Warrant Officers Chapter at an bona fide bank in the San Francisco Bay area. Withdrawals of which may be made by the Treasurer and only for such proper purposes as covered by these bylaws. (b) That in the absence of the Treasurer, the President of the Chapter shall have the authority to issue checks or make withdrawals of funds for expenditures covered by these bylaws, appropriate arrangements to be made at the bank selected to cover such contingencies at the same time funds are deposited to the credit of the Chapter. (c) Tax Exempt # 37-1498404 Article VIII. QUORUM: (a) Unless otherwise provided, two (2) members in good standing of the Chapter at any regular or special meeting with one (1) officer shall be considered a quorum. (b) Proposed amendments to these bylaws shall be submitted in writing at a regular meeting of the Chapter. The proposed amendment will be read by the Secretary under the heading of correspondence. After such notice, the proposed amendment shall become part of the bylaws if it is approved by a two-thirds majority at the next regular meeting, a quorum of six (6) members in good standing being present, or it may be approved by a majority of the enrolled membership in good standing of the Chapter by the use of written ballots. Article IX. OATH OF OFFICE: (a) The following oath of affirmation shall be administered to all elected Officers by the presiding officer of the Chapter prior to assumption of duty in an elected office, such to be performed in open meeting with a quorum present: “I, (State your name) do solemnly swear (or affirm) that I will faithfully and to the best of my abilities, perform the duties of (President, Vice President, Treasurer, or Secretary) of the Chief Warrant Officers Association Chapter Golden Gate, to which I have been elected, and that I will honestly and loyally serve the best interests of this Chapter”. Article X. COMMITTEES: (a) An executive committee shall be organized and may be comprised of all or any of the Chapter officers and the chairperson of any standing committees. (b) Standing committees, at the discretion of the President, may be organized not to exceed the tenure of the President. (c) Chairpersons of all committees, including standing committees, shall be designated by the President, and must be in good standing. (d) The President and Secretary shall be members’ ex-officio of all committees. Article XI. SPECIAL MEETINGS: (a) Special meetings of the Chapter shall require due notice thereof, and shall be called only after such has been determined to be warranted in the course of a preceding meeting or by the formal deliberation of the executive committee. (b) Any business transacted in a special meeting shall be subject to rectification at the following regular meeting of the Chapter. Article XII. RESIGNATION: (a) A Chapter officer wishing to resign from office shall give notice of his intention in writing to the Secretary, who shall present the resignation at the next regular meeting. This Constitution and Bylaws approved and adopted at the Chief Warrant Officer Association Golden Gate Chapter meeting held on 1 February 1957 at B. O. Q. Bldg. U. S. Coast Guard Base, Government Island, Alameda, California. This Constitution and Bylaws amended and approved by vote of the membership at a regular meeting 15 September 2010.

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